Frequently Asked Questions about ICOPA 2022
Find Questions and Answers for Sponsors below.
Questions and Answers for Attendees
Find the master list of certifications and the current status of approvals on our CE webpage.
Approvals are updated as they are received. If yours have not yet been approved, check back soon.
Guidelines only - you be you!
- Thursday evening reception: comfortable and casual
- Friday professional sessions: business casual
- Friday evening dinner: business dress / dressier than daytime / even cocktail attire if you’d like
- Saturday professional sessions: business a little more casual
Registration Discount
If you register for ICOPA prior to March 1, you can take advantage of Early Registration reduced pricing.
Room Discounts
Also, we have reserved rooms at two hotels at discounted prices. These rooms are first-come, first-served, so take advantage as early as possible before they are completely booked.
We’re sorry, but we do not offer refunds.
Plus 1s are certainly invited, although we need to charge for them, of course.
Thursday reception: $25 (Purchase here.)
Friday dinner: $50 (Purchase here.)
To participate in other meals will require registration for the entire program since they are integrated with our programming. Register here.
Our goal is to keep everyone as safe as possible, while making sure we have the freedom to enjoy the conference, connect with each other, and learn.
We have a page on this site dedicated to COVID. Please read the policies we have set.
We’re sorry, but no. There will be no virtual version of the conference, nor will recordings (audio or video) be offered afterwards.
We have room for up to 175 people which will include attendees, speakers, and sponsors. Most of our speakers are practicing advocates so they will be visiting the sponsors throughout the day.
To find the shipping address, labeling guidelines, and handling and storage fees, please link to this information provided by the Westin Rosemont.
Here is the information provided by the hotel:
The tables are 6 feet wide, 30 inches deep, and will be covered in a heavy weight floor length brown linen (which matches the hotel’s décor.)
You may, of course, drape your own tablecloth or banner over the hotel’s linen.
There is no option to hang a banner above your table but you may bring your own pop-up signage.
Set up:
You will have access to the sponsor area as of 12 noon on Thursday, April 28. (Attendees will begin to arrive prior to the reception at 5 PM.)
Take Down:
All materials must be removed from the area by 12 noon on Saturday, April 30. (If you prefer, go ahead and remove them Friday at the end of the day.)
Yes - and we encourage you to do so! Your sponsorship enrolls you as an attendee, too.
Attending the various sessions will help you learn more about what advocates do and the value they bring to patients and families.
You’ll want to consider sitting near the back of each room so that as soon as the individual talk finishes you can reach your sponsorship table when others arrive, too.
We’ll be hosting our sponsor drawing / giveaway during the dinner being held Friday evening. This is a great time to gain additional exposure for your company.
We encourage you to donate an item, or a gift card or certificate with a value of up to $50. Gift baskets, books, memberships, national restaurants, subscriptions are also good suggestions for this giveaway event.
Do you have a question we haven’t covered? Contact us.